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IFTA fuel tax data organized quarterly, per-mile costs tracked by category, and owner-operator settlements recorded gross-to-net. We reconcile factoring advances and reserves, run driver payroll and 1099s, and show you load profitability by route — so you know your cost per mile and which lanes actually make money.
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We're a bookkeeping firm in Austin, Texas that works with trucking companies and owner-operators — from single-truck operators to small fleets — on IFTA data, settlement reconciliation, factoring, driver payroll, and books that show cost per mile by category and load profitability by lane every month. We coordinate with your CPA on tax filings.
Trucking runs on cost per mile, lane profitability, and driver compliance. IFTA data, settlement netting, factoring mechanics, and worker classification are where your books either give you management visibility or leave you flying blind. Most bookkeepers have never seen any of it.
IFTA-ready books and driver settlements, reconciled.
Accurate categorization of freight revenue, fuel, maintenance, tires, insurance, driver pay, and all operating expenses. Full monthly close with P&L and balance sheet — with cost-per-mile breakout so you're managing the business with real data every month. See all services
Fuel purchases organized by state and miles traveled by state — formatted for your CPA or IFTA preparer to calculate the quarterly fuel tax liability accurately. No more scrambling at quarter-end with incomplete fuel receipts. We track it month by month so Q-end is a clean handoff, not a fire drill.
Total operating expenses divided by total miles, broken down by category — fuel cost per mile, maintenance per mile, tire per mile, driver pay per mile, insurance per mile. Updated monthly so you can evaluate lanes before you accept them and know which truck in the fleet is the cost outlier.
Owner-operator settlements reconciled gross-to-net — gross revenue recorded as freight income, fuel advance expensed, escrow treated as a liability, insurance chargeback expensed, and net deposit matched to the bank. Every settlement line is in the books correctly so your P&L shows true revenue and true cost, not just what hit your account.
Factoring advances recorded as partial payment against the invoice, reserve balance tracked as a receivable, factoring fee expensed as a financing cost, and remittance matched to the bank when the load pays. Your books reflect true freight revenue — not just cash received from the factoring company at unpredictable intervals.
W-2 payroll for employee drivers via Gusto — correct classification, quarterly 941 filing, per-diem reimbursement documented separately from wages. 1099-NEC for owner-operators paid $600+ by January 31. Worker classification tracked and gray areas flagged for your attorney — the IRS and DOL actively audit trucking companies on misclassification.
Freight revenue minus direct costs (driver pay, fuel, factoring fee, dispatcher commission) tracked by lane or route category so you know which runs are making money and which ones are being accepted because the truck would sit empty. The data to negotiate better rates or drop the wrong freight. Behind on your books? Catch-up bookkeeping
Tax filings, IFTA returns, and legal matters — coordinated with your CPA or attorney. Turnkey CFO is a bookkeeping firm; we keep your books filing-ready and support the process end to end. For tax or legal questions, talk to your CPA or attorney.
Every client gets an always-current dashboard instead of a month-old report. For trucking, that means cost per mile, lane profitability, and cash — visible any time, on any device.
"For the first time I know my cost per mile broken out by fuel, maintenance, tires, and driver pay — by truck. Found out one of my trucks was running $0.38/mile more in maintenance than the others."
That's not a bookkeeping number — that's a truck-replacement decision made with real data.
We learn your fleet size, driver mix (W-2 vs 1099), factoring relationship, dispatch software, and where the books are currently breaking down — so we set up right the first time.
Freight revenue, fuel by state, IFTA tracking, settlement deduction categories, factoring advance and reserve, per-diem payroll — all built before we touch a transaction.
Full close every month with cost per mile by category, IFTA data current for quarter-end, factoring receivables reconciled, and a load profitability summary — so you're running the business on real data.
Get your instant estimate, then book a 15-minute call to talk through fit and scope. No pressure, no sales pitch.