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CCMS subsidy reconciliation, CACFP food reimbursement tracking, staff payroll classification, and enrollment-based revenue visibility — bookkeeping built for how childcare centers actually operate.
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Turnkey CFO is a bookkeeping firm in Austin, Texas that works with daycare owners and childcare directors on the complexities most general firms have never touched: state subsidy reconciliation, CACFP food program tracking, staff classification across multiple roles, and the enrollment-based revenue model that drives childcare businesses.
Childcare centers run on a revenue model most bookkeepers have never seen — state subsidies, USDA food reimbursements, provider certificate income, enrollment-driven capacity, and staff classifications with different compliance requirements. We handle every one.
Enrollment revenue and staff payroll, reconciled.
Full monthly close for your childcare center — accurate categorization of tuition income, subsidy payments, food reimbursements, payroll, supplies, and facility costs. Monthly close package with P&L, balance sheet, and written commentary ready for your review every month. See all services
State childcare subsidy payments reconciled to the enrollment periods they represent — not just the deposit dates. Prior-period adjustments tracked, hold-backs documented, and variances flagged. You always know the difference between earned subsidy revenue and what's actually been received so cash flow surprises don't catch you off guard.
USDA Child and Adult Care Food Program reimbursements tracked as a separate revenue stream and reconciled to your meal count records. Food costs categorized correctly to support your program documentation. Monthly reconciliation so your books and your CACFP records always match — important for program audits and renewals.
Childcare payroll set up with proper role classification from day one — directors, lead teachers, assistant teachers, and aides each tracked separately. Overtime exposure identified. Benefit eligibility by role documented. Your labor cost reports show what you're spending on each staff tier, not just a blended payroll number.
Private-pay tuition and state subsidy income tracked as distinct revenue lines in your chart of accounts. Provider certificate income tracked separately when applicable. You always know the real mix — what percentage of your revenue is government-funded and what's private-pay, and how changes in enrollment affect each stream.
Your revenue is a direct function of licensed capacity, actual enrollment, and the subsidy vs. private-pay mix. We build a simple enrollment-based model so you can forecast revenue as enrollment changes, understand your break-even headcount, and make staffing and expansion decisions with real numbers behind them.
Licensing fees, annual inspections, staff certifications, mandatory training, and compliance-related costs tracked separately so you see the true cost of operating a licensed childcare facility. Renewal timelines visible so you're never caught off guard by a large compliance expense. Behind on your books? Catch-up bookkeeping gets you current first.
Tax filings and legal matters — coordinated with your CPA or attorney. Turnkey CFO does not provide tax or legal advice; we keep your books filing-ready and support the process.
Every client gets an always-current dashboard instead of a static report. Log in any time and see exactly where your center stands — revenue mix, reimbursements, and enrollment-driven margins at a glance.
"I finally understand exactly how much of our revenue is subsidy vs. private-pay — and our CCMS reconciliation is actually current for the first time in years."
Subsidy and tuition split properly, CACFP reimbursements tracked against meal counts, and a payroll setup that finally reflects our actual staff structure. Month-end close went from chaotic to clean.
We learn your center — licensed capacity, enrollment mix, subsidy programs, CACFP participation, staff structure, and current software. No sales pitch.
We connect to QuickBooks, review your chart of accounts, map your revenue streams and staff roles, and assess what needs to be restructured before going live.
Monthly close package, subsidy vs. tuition revenue split, CACFP reconciliation, role-based payroll, and enrollment-based P&L running clean from month one.
Use the instant estimate to see a real price range, then book a 15-minute call to talk through fit and scope. No pressure, no sales pitch.