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Seasonal cash flow planning, equipment and trailer depreciation, crew payroll with correct workers' comp, and subcontractor 1099s — plus a live job-profit dashboard so you know which routes, crews, and customers are actually profitable. Based in Austin, TX, serving landscapers nationwide.
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Turnkey CFO is a bookkeeping firm in Austin, Texas built for landscaping and lawn care companies. We handle job costing by service type, seasonal cash flow planning, crew payroll, equipment depreciation, and subcontractor 1099 compliance — and give you a live dashboard so you know which routes, crews, and customers are actually profitable. We coordinate with your CPA on tax filings.
Landscaping margin lives in route density, crew efficiency, and equipment cost control. Without job-level tracking and seasonal cash planning, a full schedule can still produce a thin year — especially when equipment costs and slow-season gaps aren't planned for.
Recurring accounts and job margin, reconciled monthly.
Accurate categorization of labor, materials, equipment costs, fuel, and revenue. Full monthly close with P&L and balance sheet — split by service type so you see the real margin of your maintenance routes vs your install work. See all services
Maintenance routes, design-build projects, irrigation installs, and hardscape tracked separately with labor hours, materials, and subcontract costs per job. Know which service types and customers are profitable before you bid the next contract renewal.
Weekly or bi-weekly payroll for crew leaders, ground crew, irrigation techs, and office staff — correct workers' comp classification per role, overtime tracking, Gusto integration, quarterly 941 reconciliation.
Irrigation, hardscape, and specialty subs tracked from first payment. W-9 before first job, 1099-NEC filed by January 31 — even for single-project subs hired for one install.
Zero-turns, trailers, skid steers, and major tools tracked as fixed assets with correct depreciation schedules — Section 179 and bonus depreciation documented and reconciled to your CPA's return categories.
Supplier invoices, plant nursery orders, and material purchases tracked and paid on schedule so your AP is current and your cost of goods is accurate for margin analysis.
Revenue by service type, margin per crew, seasonal cash forecast, equipment costs vs budget, and customer-level profitability — updated monthly. Behind on the books? Catch-up bookkeeping gets you current first.
Tax filings and legal matters — coordinated with your CPA or attorney. Turnkey CFO is a bookkeeping firm; we don't provide tax or legal advice.
No more waiting on a year-end P&L to find out a route ran thin. Your numbers are live, by service type, every month.
Not all maintenance customers are worth keeping.
Maintenance route profitability depends on drive time, density, and crew efficiency. Customers too far from the route center erode margin. Without tracking labor hours and fuel per route, it's impossible to know which customers to keep, which to reprice, and which to drop at renewal.
Full schedules in summer don't prevent January cash crunches.
Landscaping revenue peaks in spring and summer. Fixed costs — payroll, insurance, equipment loans — continue through slow months. We map your seasonal revenue and cost patterns to build a slow-season cash reserve target and flag the months that require a line of credit or adjusted payroll.
Mowers and trailers are assets. Fuel and repairs are expenses.
Zero-turns, trailers, and skid steers are fixed assets depreciated over 5–7 years. Repair and maintenance costs are separate operating expenses. Without the distinction, your income statement overstates costs in purchase years and understates asset values on your balance sheet — which matters if you ever need a line of credit or equipment loan.
Irrigation and hardscape subs need 1099s too.
Landscaping contractors frequently sub out irrigation installs, hardscape, and tree work. Each sub paid $600+ in the year needs a W-9 at first payment and a 1099-NEC by January 31. Single-project subs are the most common source of missed 1099s.
Plant material is often taxable. Mowing labor usually isn't.
Most states tax the sale of tangible property (plants, mulch, pavers) but exempt separately-stated labor on landscaping services. Lump-sum contracts can trigger tax on the full amount. We separate your materials and labor from day one so you're collecting and remitting the right amount.
Lawn crew, irrigation tech, driver — all carry different rates.
Workers' comp premiums are calculated by classification code per role. Coding all field workers under one class overpays premiums — sometimes significantly. Correct classification from first payroll, reconciled at policy renewal, means you're not subsidizing your insurance company's margins.
"Phenomenal working with Turnkey CFO — our finances have never been clearer."
Job-level books that finally show which routes and customers are worth keeping.
We learn your business — crew count, service mix, equipment fleet, current software, and where the books are a problem.
We connect to QuickBooks, clean historical data, and set up job costing and asset tracking around your services.
Monthly close, seasonal cash forecast, job profitability dashboard, and subcontractor compliance — running clean every month.
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