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Heavy equipment depreciation, climber and groundcrew payroll with correct workers' comp, subcontractor 1099s, and job costing per job — plus a live dashboard. Clean books for a high-cost, high-risk operation that most bookkeepers don't understand.
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Turnkey CFO is a bookkeeping firm in Austin, Texas built for tree service companies. We handle equipment depreciation, crew payroll with correct workers' comp classification, job costing, subcontractor 1099s, and the monthly close that shows whether your operation is actually profitable after the trucks, chippers, and crew costs are accounted for. We coordinate with your CPA on tax filings.
Tree service is one of the most equipment-intensive and workers' comp-complex businesses in the trades. Wrong comp classification costs thousands per year. Equipment expensed instead of depreciated distorts your books. Most bookkeepers don't know the difference — and you pay for it at policy renewal and tax time.
Job costing and seasonal cash flow, reconciled.
Accurate categorization of labor, equipment costs, fuel, debris disposal, and revenue. Full monthly close with P&L and balance sheet, with equipment depreciation correctly separated from operating expenses. See all services
Crew hours, equipment time, fuel, debris disposal, and dump fees allocated per job. A 100-foot oak removal that needs a crane crew, bucket truck, chipper, and multiple dump runs is tracked separately from routine trimming — so you know which job types are worth bidding and at what margin.
Chippers, bucket trucks, cranes, and stump grinders are major fixed assets on multi-year schedules. A $120,000 bucket truck expensed at purchase overstates costs by $120,000 in year one; correct depreciation — or strategic Section 179 / bonus depreciation with your CPA — keeps your books accurate and your tax position defensible.
Payroll for climbers, groundcrew, equipment operators, and office staff, each coded to the correct workers' comp classification. Tree climbers (Class 0106 in most states) carry among the highest comp rates of any trade. Correct classification, maintained through each payroll run and reconciled at policy renewal.
Sub crews and specialty contractors tracked from first payment. W-9 before first job, 1099-NEC by January 31 — even for single-event storm cleanup subs, the most common source of missed 1099s in this industry.
Equipment financing, fuel, disposal fees, and supplier invoices tracked and paid on schedule. Loan payments, insurance on major equipment, and maintenance reserves are modeled against revenue so you know whether a new six-figure equipment purchase is supportable before you sign the loan, not after.
Revenue by job type, margin per crew, equipment cost vs budget, job pipeline, and cash flow forecast — updated monthly. Behind on the books first? Catch-up bookkeeping gets you current before we go live.
Tax filings and legal matters are coordinated with your CPA or attorney. Turnkey CFO is a bookkeeping firm; we don't provide tax or legal advice.
Not a stack of PDFs at month-end. A live dashboard that shows exactly where a high-cost, high-risk operation actually makes money — after the trucks, chippers, and crews are paid for.
"Phenomenal working with Turnkey CFO — our finances have never been clearer."
Clean books, correct equipment depreciation, and a dashboard that finally shows margin per job type.
We learn your business — crew size, equipment fleet, job types, current software, and where the books need work.
We connect to QuickBooks, clean historical data, and set up job costing and asset tracking around your operation.
Monthly close, job profitability dashboard, equipment cost tracking, and compliance workflows — running clean every month.
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