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Worker classification done right, hourly crew payroll, supplies COGS tracking, and recurring contract revenue on a live dashboard — so you know which clients and teams are profitable, and whether your cleaners should be employees or 1099s before the IRS decides for you.
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Turnkey CFO is a bookkeeping firm in Austin, Texas built for cleaning companies. We handle worker classification, hourly crew payroll, supplies COGS, recurring contract revenue, and client-level profitability — clean monthly books and a live dashboard, with your CPA handling tax filings.
The cleaning industry has one of the highest rates of worker misclassification in the country. Cleaners paid as 1099 contractors when they legally qualify as W-2 employees create back payroll tax liability, penalties, and interest — often for multiple years. Most bookkeepers don't flag it. We do.
Contracts, payroll, and supplies, tracked to margin.
Accurate categorization of labor, supplies, equipment costs, and recurring vs one-time revenue. Full monthly close with P&L and balance sheet split by service type — residential, commercial, one-time, and deep clean. See all services
The behavioral control, financial control, and type-of-relationship test determines whether your cleaners are employees or independent contractors. Cleaners who follow your schedule, use your equipment and supplies, and work exclusively for you almost always fail the contractor test — even if they sign a 1099 agreement. We review your arrangements from day one and document classification correctly.
Weekly or bi-weekly payroll for cleaning teams — minimum wage compliance per pay period, overtime tracking for hours over 40 in a workweek, correct FICA withholding, Gusto integration, quarterly 941 reconciliation. Payroll done right protects you from wage and hour claims as the business grows.
Recurring contracts tracked by client — frequency, time per visit, supplies per visit, and revenue per visit — so you know which clients are profitable, which need a price increase at renewal, and which are costing you money at current rates.
Cleaning products, chemicals, and disposable supplies tracked as job-level cost of goods sold. Knowing your true cost per job lets you set prices that actually produce margin — not just revenue.
Supplier invoices and vendor bills tracked and paid on schedule so your AP is current and your supplies cost data is accurate for margin analysis.
MRR by service type, client-level margin, payroll-to-revenue ratio, supplies cost per job, and cash flow forecast — updated monthly so you run the business on real data. Behind on the books first? Catch-up bookkeeping gets you current.
Tax filings and legal matters are coordinated with your CPA or attorney. Turnkey CFO is a bookkeeping firm; we don't provide tax or legal advice.
Cleaning companies have the highest misclassification rate of any service trade. The IRS, DOL, and most state labor departments apply a behavioral and economic reality test — not what you call the relationship. Cleaners who work your set schedule, use your supplies, and don't work for others are almost always employees. Misclassification exposes you to 3+ years of back FICA, penalties, and interest.
Some clients take three times as long as they pay for. Recurring clients that require extra time, specialty products, or travel outside your normal zone erode margin without showing up in revenue. We track labor hours, supplies, and drive time per client account so you know which clients to keep, reprice, or politely release at renewal.
Hourly cleaners who work over 40 hours are owed 1.5x for every hour beyond 40. Overtime is calculated per workweek — not per pay period and not as an average. If a cleaner hits 45 hours by Friday, those 5 hours are overtime even if the next week is only 30. We track weekly hours through payroll and flag overtime before it creates claims.
Cost of product is a direct cost, not overhead. Cleaning products, microfiber cloths, mop heads, and disposable supplies are direct costs tied to specific jobs. Lumping them into general overhead makes it impossible to calculate true gross margin per client type — or to know whether your move-out rate covers the extra product that job requires.
Weekly, bi-weekly, and monthly clients generate predictable, recurring revenue. One-time deep cleans and move-outs are project revenue. Tracking them separately shows your true MRR baseline — the revenue you can count on — vs the project revenue that varies month to month. This distinction matters for staffing, pricing, and business valuation.
Labor is 50-60% of revenue in most cleaning businesses. We track payroll as a percentage of revenue by team and by service type so you know when you're over-staffed for your current revenue, or under-priced for your current labor cost. Tracked monthly, this ratio is the single most important operational metric in a cleaning business.
MRR by service type, client-level margin, and payroll-to-revenue ratio — updated monthly so you run the business on real data instead of a gut feel.
"Phenomenal working with Turnkey CFO — our finances have never been clearer."
Clean monthly books, client-level profitability, and no lingering worker-classification exposure.
We learn your business — team size, client mix, employee vs contractor question, current software, and where the books are a problem.
We connect to QuickBooks, clean historical data, and set up client-level tracking and payroll classification correctly from day one.
Monthly close, client profitability dashboard, MRR tracking, and payroll-to-revenue ratio — running clean every month.
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