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Daily POS reconciliation, tip payroll done right under FLSA, Texas sales tax on food and alcohol separated correctly, delivery app commissions netted out, and a live prime cost dashboard — so you know your margins, not just what hit your bank account.
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Turnkey CFO is a bookkeeping firm in Austin, Texas that works with restaurants, cafes, bars, and food service businesses on POS reconciliation, tip payroll compliance, delivery app income netting, sales tax, and prime-cost dashboards — books that show your margin by category every month, not just what hit your bank account. We coordinate with your CPA on tax filings.
Restaurants don't run on bank balance — they run on prime cost, POS accuracy, and tight labor control. Tip pooling compliance, delivery platform netting, and Texas mixed-beverage tax are where your books either tell the truth or cost you money. Most bookkeepers have never touched any of it.
POS, payroll, and vendor bills, tied out on time.
Every service below is built for how food service businesses actually operate — POS systems, tip staff, delivery platforms, and daily cash flow.
Accurate categorization of food cost, beverage cost, labor, occupancy, and all operating expenses. Full monthly close with P&L, balance sheet, prime cost summary, and written commentary so you know exactly where the money went — and where margins are tightening. See all services
Tip credit payroll for servers, bartenders, and bussers tracked under FLSA rules — declared tips recorded against the $2.13 tip credit rate, minimum wage floor verified for every pay period, tip pooling arrangements documented. Quarterly 941 reconciliation and annual W-2 tip income reporting included.
Every POS sales report matched to your bank deposit — cash, card, and third-party payments reconciled daily so overages, shortages, and skimming surface immediately, not at month-end cleanup.
DoorDash, Uber Eats, and Grubhub pay net — after commissions (15–30% of order value), service fees, and marketing charges. We record gross revenue on each order, expense platform commissions separately, and reconcile payouts to your bank so your P&L shows true delivery sales margin — not just what hit your account.
Texas taxes prepared food, non-alcoholic beverages, and alcohol at different rates — plus a separate 6.7% mixed-beverage gross receipts tax for permit holders. We separate sales by category in QuickBooks and prepare monthly tax data for your CPA or Comptroller filing so you're collecting and remitting the right amount every time.
Food cost and beverage cost tracked separately — and further broken down by category (proteins, produce, spirits, wine, beer) using your POS item data and invoices. Know which category is bleeding margin before your distributor rep tells you prices went up again. Related: our guide to small business bookkeeping.
Prime cost ratio, food cost %, labor cost %, revenue by daypart and category, gift card liability balance, and cash flow forecast — updated monthly so you're managing with real numbers, not week-old gut feel.
Catering events, buyouts, and holiday revenue spikes distort your regular operating metrics if lumped together. We track catering revenue and its direct costs separately so your per-week restaurant baseline stays clean and your catering margin is visible on its own — useful when you're deciding whether to grow that line or price it more aggressively. Behind from a busy season? We also do catch-up and clean-up bookkeeping.
Manage with real numbers — prime cost, food and labor percentages, revenue by category, and cash flow updated every month so you're never guessing where margin went.
"For the first time we actually understand our prime cost ratio — and we found out our delivery sales were eating 22% in commissions we couldn't see. Turnkey CFO fixed how we record all of it."
True delivery margin surfaced; prime cost tracked monthly for the first time.
We learn your POS system, delivery platforms, tip structure, current software, and where the books are breaking down — so we set up right the first time.
COGS by menu category, sales tax accounts, delivery commission expense lines, gift card liability, and tip payroll — all built before we touch a single transaction.
Daily POS reconciliation runs ongoing. Every month: full close, prime cost report, sales tax data ready to file, and a dashboard that shows margin by category.
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