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Generic bookkeepers lump everything as "plumbing services" and leave money on the table. Turnkey CFO gives your shop job costing per job, subcontractor 1099s, crew payroll, parts-vs-labor sales tax, and a live dashboard so you know which jobs actually make money — not just your bank balance.
Free intro call. Instant estimate in about two minutes. No pressure, no spam.
Turnkey CFO is a bookkeeping firm in Austin, Texas built for plumbing contractors — from solo masters to 10-truck shops. We handle job costing per job, subcontractor compliance, crew payroll, parts-vs-labor sales tax, and vehicle tracking, with a live dashboard that shows which services and jobs are actually making money. We keep your books filing-ready and coordinate with your CPA on tax filings.
Plumbing contractors run on job margin, not bank balance. Subcontractor compliance, parts-vs-labor tax treatment, and vehicle costs are where your books either tell the truth or don't. Most bookkeepers have never touched any of it.
Job costing, subcontractor 1099s, and crew payroll, handled.
Accurate categorization of materials, labor, subcontract costs, overhead, and revenue. Full monthly close with P&L, balance sheet, and written commentary so you know where the money went. See all services
Every job tracked from estimate to completion — materials, labor hours, subcontract costs, and margin. Know which services (service calls, new construction, remodels) and which jobs make you money before you bid the next one.
Weekly or bi-weekly payroll for licensed plumbers, apprentices, and office staff — correct workers' comp classification per role, Gusto integration, quarterly 941 reconciliation.
W-9 collected at first payment, payments tracked against the $600 threshold, 1099-NEC prepared and filed by January 31 — so you're never scrambling in January and never face IRS backup withholding penalties.
Supplier invoices, material purchases, and vendor payments handled so your accounts payable is always current and your books close on time.
Work trucks, vans, and major tools tracked as fixed assets with correct depreciation schedules — Section 179, bonus depreciation, or straight-line. Reconciled to your CPA's tax return categories so nothing falls through the cracks.
Revenue by job type, gross margin by service category, outstanding receivables, and cash flow forecast — updated monthly so you're making decisions with real numbers, not gut feel.
Tax filings and legal matters are coordinated with your CPA or attorney. Turnkey CFO does not provide tax or legal advice; we keep your books filing-ready and support the process end-to-end.
The day-to-day details most bookkeepers have never handled. We have.
Margin by job, not just total revenue.
Materials, direct labor, subcontract costs, and overhead allocated per job using QuickBooks job costing. Service call vs new construction vs remodel jobs tracked separately so you know which work type is worth pursuing — and at what price.
W-9 at first payment. 1099-NEC by Jan 31.
The IRS expects 1099-NEC for any subcontractor paid $600+ in the year. Missing W-9s trigger 24% backup withholding obligations. We track payments from day one, chase W-9s before year-end, and file by January 31 to both the sub and the IRS.
Parts are typically taxable. Labor often isn't.
Most states tax the sale of tangible property (pipe, fixtures, parts) but exempt separately-stated labor on repair jobs. Lump-sum billing triggers tax on the whole job in many states. We separate your invoices correctly from day one so you're collecting and remitting the right amount — not overpaying or underremitting.
Trucks and tools are assets, not expenses.
Work vehicles and major equipment are fixed assets with multi-year depreciation schedules. Section 179 and bonus depreciation can accelerate deductions in the purchase year — your CPA decides the strategy, we make sure the books support it. Mileage vs actual expense method tracked and reconciled.
Deposits in, materials out — weeks before invoice.
Plumbing jobs front-load cash: you buy materials and pay labor before you invoice. We track work-in-progress, outstanding draws, and cash requirements by job so you know what's coming before a big job cash-crunches you. Progress billing schedules reconciled monthly.
Master plumber, journeyman, apprentice — different rates.
Workers' comp premiums are calculated on payroll by classification code. Journeymen and apprentices carry different rates than office staff. Misclassification leads to audit exposure and unexpected premiums at policy renewal. We set up payroll classifications correctly and reconcile to your policy on renewal.
A real, working example of the live dashboards our clients open every week. Interactive, current, and readable in five minutes — no spreadsheet, no waiting for a month-end PDF.
"Phenomenal working with Turnkey CFO. Our finances have never been clearer."
Job-level visibility into which services and jobs actually make money — margin by job, not just a bank balance at the end of the month.
We learn your business — truck count, crew size, service mix, current software, and where the books are breaking down.
We connect to QuickBooks, clean historical data, and set up job costing categories around your service types.
Monthly close package, job profitability dashboard, and subcontractor compliance workflows running clean — every month.
Get your instant estimate, then book a 15-minute call to talk through fit and scope. No pressure, no sales pitch — just straight answers about your books.